Top 5 Reasons To Use A Project Management Software

Project management software helps project managers and other team members associated with projects, to plan, manage and deliver projects of all sizes and kinds. Project management software has been created to plan and store project tasks and events, arrange agendas and deadlines, address project problems, allocate and manage project related expenses, set-up association and support amongst project members, manage quality, bring together project teams and manage human resources, as well as project updates. Best Project management software allows organizations to handle their projects through all the stages of project life cycle, right from project ideation and commencement to project implementation and conclusion.


Use: Planning


A project management software helps users to plan the approach of a project from ideation to completion. It helps in: Defining a feasible approach for the project and helps in picturing the activities that are codependent; summarizing the project agenda and setting-up deadlines; and sorting critical tasks and assigning relevant resources for each task.

Use: Task Management


One of the critical functions of a best project management software is to facilitate users in managing tasks and monitoring them. In several cases, this is the main functionality that project managers expect a project management software to do. This function can be used right on to the unit level to the macro level. Users may deploy a robust software for complicated projects or simple software for small projects. The software helps in managing staff and resources, tasks, delivery deadlines, and results. Project Management Software usually come equipped with a visual interface that enables users to know more about the team’s skills and assign them with relevant tasks.

Use: Collaboration


Working in collaboration with team members, dealers, senior leadership, and other participants is very important for successful completion of any project. Collaboration is possible amongst people operating from the same location or even amongst the participants operating from different locations but working for a same project. Several project management software offer robust tools and functionalities that allow users to share and store documents, interact over the cloud via multiple channels including VoIP, email, IM, wikis, etc.

Use: Manage Priorities


Project timetable always have the possibility to diverge from the agreed plan due to an unexpected event or additions or modifications to the project. In such situation, it is important that the project members remain well aware of the tasks to be completed. Most of the project management software come equipped with a basic calendaring feature, which allow project members to quickly complete deliverables by arranging agendas of teams that work on codependent tasks. Users can also monitor and sort the tasks that are essential for other tasks during planning and halfway to the project, when changes can influence on the original plan.

Use: Address Issues


Some highly technical and complicated projects most probably encounter problems that can alter the project delivery deadlines or the entire deliverable. These issues can anything from bugs, to breakdowns, or gaps that arise post the completion of a task or the project. Some dedicated Project management software have the capability to track bugs and recognize the root cause of the problem which also helps users in addressing the issue within time.

Bottom line

Above mentioned uses of project management software help in keep all the project participants focused. With new technologies and innovations evolving every day, an assortment of templates are readily available which help in managing projects right from the start till the time they are delivered.

With the growing size of businesses and more people being associated, deploying a project management software can be beneficial for the business as well as the employees. A best project management software always helps in improving performance, workflows, enhances team collaboration, etc. It has certainly become an essential factors in successfully completing and delivering projects.

Suggested Read: Top 8 Project Management Software in 2020


The top companies in the best Project Management Software market will be rated using the following methodology:

1. A highly experienced team of researchers and senior analysts conducts extensive research to generate a list of vendors (competitors).

2. A patent-pending algorithm is used to collect inputs from key stakeholders—industry experts, buyers, vendors, and 360Quadrants analysts—based on criteria for Strength of Product Portfolio and Business Strategy Excellence.

a. Criteria under Strength of Product Portfolio include breadth and depth of product/service offering, product features and functionalities, product differentiation, and their impact on customer value.
b. Criteria under Business Strategy Excellence include geographical footprint, partner ecosystem, financial stability, and client coverage or sector footprint.

3. Approximately 90+ in-depth parameters will be considered for research into the best Project Management Software market. These parameters will be updated every six months to ensure the latest developments are taken into consideration.

4. A weight is assigned to each stakeholder based on information gathered pertaining to the above criteria as well as inputs from stakeholders. These inputs follow the order of priority given below:

a. Buyers
b. Industry Experts
c. 360Quadrants Analysts
d. Vendors (Competitors)

5. The inputs are analyzed, and a final rating is assigned to each vendor (competitor).

6. After the finalization of ratings, each vendor is placed in the most relevant quadrant based on its score.


is the largest marketplace looking to disrupt USD 3.7 trillion of technology spends and is the only rating platform for vendors in the technology space. The platform provides users access to unbiased information that helps them make qualified business decisions. The platform facilitates deeper insight using direct engagement with 650+ industry experts and analysts and allows buyers to discuss their requirements with 7500 vendors. Companies get to win ideal new customers, customize their quadrants, decide key parameters, and position themselves strategically in a niche space, to be consumed by giants and startups alike. Experts get to grow their brand and increase their thought leadership. The platform targets the building of a social network that links industry experts with companies worldwide. The platform has around 400 total buyers across various markets.

360Quadrants will also be launching quadrants in fields like Accounting SoftwareEmbedded Systems, and Virtual Machine Software.

Mr. Agney Sugla
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